Users Advisory Council

The Users Advisory Council is a Governance group, whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design, the council will include several members from each level of membership to ensure that ongoing development represents the needs of all members.


  • Receive, suggest, discuss and vote on ideas for software enhancements which are forwarded to Board.
  • Maintain liaison with archives communities in SAA, ALA, AAM, AASLH, DLF and other relevant professional groups, in particular the SAA AT/Archon Roundtable.
  • Advise LYRASIS on the design and delivery of services, such as help desk processes, technical support, documentation, training, migration, hosting, etc.


  • No more than 17 members, no more than two from each membership
  • Appointed by ArchivesSpace Board from membership and existing council member nominations
  • ArchivesSpace Program Manager (development roadmaps, marketing, etc.) ex officio
  • Chair of Technology Advisory Council ex officio
  • Two-year renewable terms


  • Chair—one-year term, elected Council members

Current sub-teams

  • Feature prioritization / acceptance testing
  • Help desk support
  • Product comparison (completed activity and members have been re-assigned to one of the other four groups)
  • Reports defintions
  • User documentation

Sub-teams are constituted by the council according to the needs of the ArchivesSpace program.  Council members volunteer to serve on one or more sub-teams.

Meetings & Communication Strategies:

  • Three times per year virtually
  • One in-person meeting per year at the annual SAA annual meeting

Organizes annual open user forums (with support from LYRASIS) at these professional venues:  SAA, ALA, AAM, AASLH, DLF and others as needed (may consider initiating an ArchivesSpace Roundtable at these professional organizations).


ArchivesSpace Users Advisory Council — Roster for FY2016/17



Membership Level


Brenda Burk

Clemson University Large July 2015-June 2017

Chad Conrady

Military Historical Society of Minnesota

Very Small

July 2015-June 2018

Gordon Daines, Chair

Brigham Young University


July 2015-June 2017*

Nancy Enneking

Getty Research Institute


July 2015-June 2017*

Linda Hocking

Litchfield Historical Society

Very Small

July 2015-June 2017*

Jasmine Jones

Smith College Small July 2016-June 2018

Miloche Kottman

University of Kansas

Very Large

July 2016-June 2018*

Robert Lay

University of North Texas


July 2015-June 2018

Jason Loeffler

American Academy in Rome

Very Small

July 2015-June 2017

Sue Luftschein

University of Southern California

Very Large

July 2015-June 2018

Carolyn Runyon

University of Tennessee at Chattanooga


July 2016-June 2018*

Suzanne Stasiulatis

Pennysylvania Historical and Museum Commission Small July 2016-June 2018

 Nikki Lynn Thomas

University of North Carolina, Charlotte


July 2015-June 2017

Jamie Weeks

Weber State University Small July 2016-June 2018

Ex Officio members:

Sally Vermaaten, Chair, Technical Advisory Council

Alston Cobourn, ArchivesSpace Governance Board

Brad Westbrook, ArchivesSpace Program Manager

*An asterisk indicates that a member has served a previous term on UAC.