Mark Matienzo

LYRASIS Identified as Organizational Home for ArchivesSpace

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Apr 202012
 

On behalf of the ArchivesSpace team, I am pleased to announce that LYRASIS will become the organizational home for the ArchivesSpace project.

The identification of LYRASIS as the organizational home for ArchivesSpace is an important step toward ensuring a sustainable future for the financial, technical, and governance life of the ArchivesSpace system. In turn, it ensures continuity for the hundreds of archives that now depend on the Archivists Toolkit (AT) or the Archon systems to support the management of and access to archives. Engaging the ArchivesSpace user community in a new membership and governance structure will be the central factor in sustaining a vibrant software tool. LYRASIS’ demonstrated ability to foster collaboration among its member libraries and other archival institutions positions it well to support this activity. Development of the ArchivesSpace software system is slated to commence in summer 2012, with release by the end of 2013.

About LYRASIS: Created in April 2009 by the merger of the PALINET and SOLINET library services consortia, and joined shortly thereafter by NELINET, LYRASIS is the largest regional membership organization serving libraries and information professionals in the United States. LYRASIS includes more than 1700 member institutions across the US and internationally. Though large in scale, LYRASIS is known for its local touch – fostering collaboration and cooperation among members and facilitating their success through networking and programming, innovative solutions, and significant cost savings through group purchasing for products and services. For more information, please visit http://www.lyrasis.org.

For the full press release, visit http://www.nyu.edu/about/news-publications/news/2012/04/18/lyrasis-to-serve-as-base-for-archivesspace.html.

New and updated specifications available

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Mar 232012
 

The ArchivesSpace team has uploaded updated drafts of existing and new documentation to the project website, available on the Specifications section of the website. Drafts of specifications are indicated by revision date. The new and revised specifications are listed and linked below:

As always, we welcome feedback on the specifications via the ArchivesSpace Google Group or via e-mail to Mark A. Matienzo, Technical Architect, at mark.matienzo@nyu.edu.

Updated drafts of specifications and new documentation now available

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Dec 022011
 

The ArchivesSpace team has uploaded updated drafts of existing and new documentation to the project website, available on the Specifications section of the website. Drafts of specifications are now indicated by revision date. New documentation includes our release of the collections management specification, a provisional data model, a position statement on multitenancy, and a position statement on reporting.

ArchivesSpace RFP: Extension of Deadline until 12 PM Eastern Time Monday, October 17

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Oct 142011
 

The ArchivesSpace project has made the decision to extend the deadline for responses to our RFP until 12 PM Eastern Time on Monday, October 17.

Proposals should still be submitted to Mark A. Matienzo, ArchivesSpace Technical Architect, at mark.matienzo@yale.edu and Katherine Kott, ArchivesSpace Development Manager, at katherine.kott@gmail.com.

Answers to Questions about ArchivesSpace RFP Posted

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Sep 262011
 

Answers to questions received about the ArchivesSpace RFP have been posted to the ArchivesSpace website and are available at http://archivesspace.org/rfp-questions. The deadline for questions concerning the ArchivesSpace Request for Proposals was September 23, 2011, at 5 PM Eastern Time.

Proposals are due no later than 5 PM Eastern Time on October 14, 2011.

ArchivesSpace Team Leading Technical Review Process

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Sep 212011
 

Over the upcoming weeks, the ArchivesSpace Technical Review Team will be leading a collaborative process to review and finalize requirements documents and functional specifications for the ArchivesSpace tool.

Led by Technical Architect Mark Matienzo and Project Manager Katherine Kott, team members Joe Pawletko, Chris Prom, Scott Schwartz, Brian Tingle, Adrian Turner, and Brad Westbrook will exhaustively review the existing specification documents, seeking to rationalize inconsistent language, identify potential development barriers, and develop a more detailed and concise data model. In addition, the team will be developing more detailed functional requirements for the Administrative Interface and System Configuration Panel. The team will be completing this work in their project workspace and in a two day meeting, scheduled for October 5th and 6th.

During this process, the team seeks feedback and suggestions from the archival community, from potential bidders on the RFP, and from other interested parties. Comments and feedback can be provided in the comments section of pages linked under the specifications section of the ArchivesSpace website at http://www.archivesspace.org/documents/specifications/.

All feedback will be reviewed by team members. Where appropriate, we will incorporate suggestions into the final versions of the specification documents, which will be updated as they are completed, according to the timeframe below.

We are particularly seeking analysis of the specs completeness and discussion of whether they describe the required functionality consistently and clearly. Community members should also note gaps in functionality between the specifications and existing functionality of the Archivists’ Toolkit or Archon. They should also identify recommendations of potential integration points or scalability and performance concerns, noting potential gaps in the proposed system design/data model.

If possible, please submit your feedback by the following dates:

  • September 26: repository records, staff user records, location records
  • October 3: subject records, name records
  • October 10: accession records, de-accession sub-records
  • October 17: digital object records
  • October 24: resource records
  • October 31: All sub-records specifications (date statement, extent statement, external document, rights management); public interface design principles, and system configuration panel.

As previously announced, the request for proposals has been released. ArchivesSpace is accepting proposals from any interested party. More information, including the full text of the RFP, is available at http://archivesspace.org/rfp. Proposals are due no later than 5 PM EDT on October 14, 2011.

ArchivesSpace Request for Proposals

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Sep 062011
 

The ArchivesSpace project is pleased to announce a Request For Proposals for individuals or firms for the development of ArchivesSpace, an open source software application that combines the functional strengths of the two leading American archival collection management systems: Archon and the Archivists’ Toolkit. The successful Respondent will work with the ArchivesSpace project’s technical review team, comprised of a technical architect, professional archivists, advising developers, and build and release managers. The full text of the RFP can be found by following the link at the end of this announcement. Potential respondents are encouraged to join the ArchivesSpace discussion list.

Questions must be received by 5:00PM EDT, Friday, September 16, 2011 and should be sent via email to Mark Matienzo, ArchivesSpace Technical Architect (mark.matienzo@yale.edu), and Katherine Kott, ArchivesSpace Development Manager (katherine.kott@gmail.com). Please format the subject line with the phrase “Question re: ArchivesSpace RFP – [overview of question]“. An email response or status of response will be provided by 5:00PM EDT, Friday September 23, 2011. Questions and answers will be sent to all known participants in the RFP.

Proposals are due by 5:00PM EDT, Friday, October 14, 2011. Proposals should be sent via email to Mark Matienzo, ArchivesSpace Technical Architect (mark.matienzo@yale.edu), and Katherine Kott, ArchivesSpace Development Manager (katherine.kott@gmail.com). Please format the subject line with the phrase “ArchivesSpace Proposal – [Business/firm name of respondent]“.

ArchivesSpace is supported by a grant from the Andrew W. Mellon Foundation and is a partnership between the New York University Libraries, the UC San Diego Libraries, and the University Library of the University of Illinois at Urbana-Champaign.